Llanddulas Playgroup

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Rules and Regulations

We hope that you and your child will be happy with us. You are sure to have a lot of questions which need answers, so to help you the committee have made a list of important points and rules.

  1. Playgroup is ran according to the constitution laid down by the Wales Pre-School Playgroups Association, headed by an elected committee of parents/helpers who give their time on a purely voluntary basis.
  2. The starting age is 2 years and 3 months. We do understand that your child may not be toilet trained and that accidents do occur and ask that you provide an extra set of clothes which can be left in a labelled bag on your child's coat peg. We have a settling in period of two weeks, where you may stay with your child if you think necessary. Unfortunately we ask that you do not stay any longer than this, as it is disruptive to the other children in the group.
  3. Sessions are held Monday Friday 9am - 11.30am or 12.30pm/12.45pm. NO CHILD IS TO ENTER THE PREMISES BEFORE 9AM, as the staff will be busy setting up the morning's activities and your child's safety cannot be guaranteed. Please wait outside until the gate is opened by a member of staff , who will then take your child inside and assist them to take off their coat and self-registrate. You will be required to sign your child in at the gate where a member of staff will be situated with the signing in book. If your child is very distressed at being left at the front door you are welcome to accompany them into the building, but please be patiant and allow the other children to be admitted into the building first, so as not to cause disruption. If it is raining heavily the signing in book will be situated in the craft room and you will be asked to come inside to sign your child in. The gates will be locked at 9.15 am and will remain locked until 5 minutes prior to the end of the session. Should you require to collect your child early please ring the doorbell situated next to the main gate. If you need to contact us in an emergency please telephone 01492 518339.
  4. The morning session is split 9am -10am free play. 10am -10.30am drinks, snacks and circle time. 10.30am -11am craft activities. 11am -11.30 quiet time activities. 11.30-12pm outdoor activities. 12pm - 12.45pm lunch.
  5. We will be holding open mornings on the last Friday of each half-term between 8.30am and 9am when you will be welcome to come inside and view the children's work and displays, and chat informally with the staff about your child's progress and development. Unfortunately you will not be able to leave your child until 9am due to insurance criteria.
  6. ALL FEES MUST BE PAID IN ADVANCE. You must pay for your child's sessions on the first day of the week that they attend. Unfortunately if fees are not paid then your child will be unable to attend. All sessions that your child is registered for (the number of days you requested they attend) must be paid for, regardless of whether they have attended or not. The only exception being when a child is hospitalised. You will be issued with weekly/monthly(dependent on your chosen payment frequency) payment envelopes for each half-term during the first week of every half-term, which will state your fees for the period, we ask that you enclose the correct fees whenever possible. Cheques are to be made payable to Llanddulas Playgroup.
  7. Fees are currently £6.00 per session until 11.30 am and £9.00 per session until 12.30pm. Your child will become eligible for funding from the welsh assembly in the term after their 3rd birthday, they will receive 10 hours free childcare, should you require any more hours they will be charged at a rate of £2,50 per hour, unfortunately children who attend nursery within the school are not eligible for this funding and will have to pay the required fees. For parents on benefits or tax credits, Wales PPA are sometimes able to help with fees, please speak to the supervisor who will advise you how to fill in the relevant forms.
  8. A small contribution of 20p per session for snack will be required to be paid at the start of each half-term. Envelopes will be issued to you at the end of each half-term in readiness for the next half-term.
  9. Only medicines prescribed by the child's GP can be administered by the staff. (no medicines bought over the counter eg calpol can be given).
  10. Children with special needs can be catered for, depending on circumstances applicable to each individual child.
  11. It is advisable to dress children in practical clothes. They will get messy playing with paint, sand, dough etc.
  12. To minimise the risk of cross infection parents should not bring their child to playgroup if they have started with a heavy cold, fever, vomiting or diarrhoea within the previous 48 hours.
  13. There is a playgroup noticeboard situated in the hallway, please refer to it during open mornings for news of meetings, fund-raising events and outings.
  14. All parents are urged to support fund raising activities. Playgroup costs include staff wages, maintenance and replacement of books and equipment, rent, full insurance cover and membership of Wales PPA.
  15. Playgroup holidays are as per Ysgol Llanddulas school year and insset days.
  16. We would like to point out that all staff are CRB checked.
  17. If you wish to make a complaint please see the supervisor, who will give you a complaints form to fill in and return ASAP. If the matter remains unresolved please contact the committee, all letters to be addressed to the chairperson. If you are still unhappy then please contact CSSIW. Government Buildings, Sarn Mynach, Llandudno Junction LL31 9RZ Telephone 0300 062 5609. All complaints will be recorded.
  18. To register your child for playgroup please call in at the group during opening hours, where you will be asked to fill in an information sheet and a playgroup/parent contract. This will only take a short while and both you and your child will be able to see what we have on offer. Please make yourself familiar with the policies booklet which is on the notice board.